PRIVACY POLICY

Headstuff ADHD Therapy Ltd collect, use and are responsible for personal information we obtain from you. We are regulated under the General Data Protection Regulations (GDPR), which apply across the European Union (including the UK).

The purpose of this policy is to explain to you how we control, process, handle and protect your personal information. Your privacy is important to us, and we are committed to keeping your information secure and managing it in accordance with our legal responsibilities.

What personal data is collected

Headstuff ADHD Therapy Ltd collect personal information from you in order to deliver our service, including:

your name
email address
telephone number
property address
details of your service requirements
invoice payment details

We only collect personal information when we have a legitimate business requirement to do so.

How do we collect data

The data that we have collected and hold securely has come from several sources, which are listed below.

contact provided via website, social media or other digital mediums
signed up via our mailing list subscription
contact made regarding an appointment, recruitment or other
exhibitions, events and networking
business, networking or other meetings
through direct contact with customers

The personal data we hold has been provided with consent. However, if you feel that you are on our list and have not provided consent, then please contact us. We encourage you to read our entire data policy to understand your rights and to contact us if you have any concerns, wish to be removed or gain access to the data we hold.

How do we use data

We collect personal information about you so that we can provide our services, communicate and share any related information you may request. We may also use this personal information for purposes related to our service including:

to administer our service
notify you of any changes to an appointment, service or product
verify your identity or check personal details are up to date
to take payment from you for the services which we provide
to better understand your requirements and provide you with services specific to your needs
to help answer any questions which you have asked us to respond to
communicate with you about relevant services, reminders, safety or legal matters
to provide you with general updates in relation to our marketing services
carry out feedback requests to help us improve our service to you
to provide you with information and marketing, which we reasonably believe may be relevant to you based on the services we have provided to you
to comply with applicable laws where we are obliged to retain and/or disclose certain information
to investigate or address complaints or claims relating to your use of our services
for internal and external auditing purposes
to transfer information to any entity which may acquire your personal details, such as registering with a hosting provider.
to collect a debt which is owed to us

Disclosure of personal data

The information you provide to us will be held on secure GDPR compliant servers, systems and computers. Personal data may be accessed by or given to our staff or to any member of Headstuff ADHD Therapy Ltd for the purposes set out in this Privacy Data Protection policy or for other purposes approved by you:

We may also provide your personal information to other companies for the purposes of administering our services, which includes:

third parties and their associated companies or approved contractors as part of delivering our services to you
where you have provided your consent for the purpose of discussing your requirements and relative services
law enforcement bodies and/or other regulatory authorities in order to comply with any legal obligation or court order including the police, HMRC and local authorities
third party organisations that provide applications, functionality, IT services, internal operating software to manage customer appointments, cloud based storage, e-mail providers such as outlook and mailchimp and communication platforms
debt collection companies to assist us in collecting any monies which you owe to us where payment is overdue
our professional advisers, for the purpose of assisting us to better manage, support or develop our business and comply with our legal and regulatory obligations
third parties as necessary in the event of a claim or dispute relating to the use of our services
third parties that may require information to monitor our standards, such as trade associations and customer review directories including, Google and Facebook reviews

Headstuff ADHD Therapy Ltd do not sell or otherwise share or release your personal data to any third party for the purpose of allowing them to market their services or products.

How we protect your data

Headstuff ADHD Therapy Ltd is committed to protecting the security of your personal information. We safeguard your personal data by using secure data storage and systems that meet the GDPR compliance requirements. We also use the professional services of contractors to maintain, upgrade and manage our online, website, server storage, e-mail security and anti-virus software. However, although we take reasonable precautions to protect access from unauthorised persons and against unlawful processing, the internet is not a 100% secure environment.

Under the GDPR compliance requirements we shall advise you at the first available opportunity should your data be stolen, accessed, copied, used or authorised in an unlawful manor.

We also expect you to take reasonable steps to safeguard your own privacy when transferring information, such as to avoid sending confidential information over insecure email.

Your rights

You have rights in relation to your personal information. This is subject to certain exemptions and legal requirements for us to hold your data for tax, audits and legal reasons.

Your rights include:

access to personal information
to object to the processing, storage or how we use your personal data
to rectify or erase personal information
to restrict the processing of your personal data
to obtain a copy of the personal data we store
to lodge a complaint with the ICO

Please contact us if you require further information. We will aim to respond to any requests for information promptly and within the legally required time limits under the GDPR (30 days).

Further details of your rights can be found at the Information Commissioner’s Office (ICO), they can be contacted by telephone on 0303 123 1113 or by their website www.ico.org.uk.

How to change the information we hold

We are legally required to ensure that the data we hold is accurate and up to date. If we discover that data is incorrect then we will correct it or remove it as necessary. If your situation changes and the information that we provide is no longer relevant, then please contact us so that we can act accordingly.

Data retention

There are various legal requirements and professional guidelines about keeping certain kinds of records, such as information needed for income tax and audit purposes, or information on aspects of health and safety. We only keep personal data to comply with a requirement like this, or if we believe your data to still be accurate or believe you to be a valued customer of ours.

We consider our data retention in the following ways:-

review the length of time we keep your personal data;
consider the purpose or purposes we hold the information for in deciding whether (and for how long) to retain it;
securely delete information that is no longer needed for this purpose or these purposes; and
update, archive or securely delete information if it goes out of date.

If you no longer wish us to hold your personal data then you have rights, detailed in this Privacy Policy.

Marketing

Any email marketing messages we send are in accordance with the GDPR requirements. We use the consent lawful basis for anyone subscribing to our newsletter or marketing mailing list. Details of how we obtain data is covered in the ‘how we collect data’ section of this policy.

If you feel you are on this list without consent, then we provide you with an easy method to withdraw your consent, by being able to unsubscribe by clicking an unsubscribe link at the bottom of any marketing e-mail. You also have the capability to manage your preferences or amend the information we hold about you at any time. However, if you have any concerns then you can also contact us directly, we will act responsibly to ensure GDPR compliance.

Headstuff ADHD Therapy Ltd use GDPR compliant EMS providers (electronics manufacturing services) to ensure any data is secured safely. We use EMS providers and e-mail providers such as Yahoo, Mailchimp, Google and Microsoft for communicating with you.

We may hold the following information about you within our systems:

name
email address
telephone number
I.P address
subscription time and date

We may also contact you in future by phone, mail or other marketing methods, such as social media. We only do so where we reasonably believe that there are additional services or products in which you may be interested or relevant to you. We always ensure you have the right to opt-out of receiving marketing communications from us.

Website and Cookies

Our website www.headstuffadhdtherapy.co.uk uses cookies and records data through Google Analytics. We use small text files called ‘cookies’ which are placed on your hard drives to assist in personalising and enriching your browsing experience by displaying content that is more likely to be relevant to you.

The use of cookies is now standard operating procedure for most websites. If you are uncomfortable with the use of cookies, most browsers now permit users to opt-out of receiving them and enable you to disable cookies. However, this may affect your experience on our website and may cause you to be unable to use some of its functionality. You can delete / clear cookies from your system at any time.

When completing an online form to book an appointment, enquire, provide feedback, get a quote or other, we may receive personal data, such as a name, address, email address, telephone and other information provided by you. Visitors are also able to send an email to us through the website. Their messages will contain the user’s name, email address and details, as well as any additional information the user may wish to include in the message.

Complaints

If you have any complaints concerning Headstuff ADHD Therapy Ltd processing of your personal data, please contact our data controller via the details below.

We will always react accordingly to any complaint and look to resolve any issues promptly. However, please note that you have the right to lodge a complaint with the supervisory authority which is responsible for the protection of personal data.

The Information Commissioner’s Office (ICO) is the UK body responsible for protection of personal data, they can be contacted by telephone on 0303 123 1113 or via their website www.ico.org.uk.

Data controller and contact information

The data controller is Sarah Templeton – Headstuff ADHD Therapy Ltd. If you have any questions or would like to discuss any part of this policy, please contact us via:

By e-mail: headstuff.therapy@yahoo.com

This Privacy Notice was last updated on 7th Jan 2021.